Syncing devices and software is a key factor to productivity

Are you someone who loves technology when it's working well but wants to run away from it when it isn't? If technology doesn't come naturally to you, my advice would be not to give up on it. Perhaps all you need is someone to help with the set up your devices and a tutorial on how to use it in order for technology to have a positive impact on your life and work.

It's fairly common that people have a variety of devices (laptops, tablets, phones, desktops) that aren't communicating to one another. If that's you, can you also relate to having to switch devices depending on what it is you need to do? Then you are essentially operating in silos instead of having your devices work collaboratively. Maybe working on more than one device at a time is more stimulating than you can handle... that's fair. But, if you were all synced up properly then you should be able to put one devices (your phone) down and pick up and another (your tablet) to finish a task on a particular application. If you can access files or photos taken on your phone from your laptop or desktop then you are synced up!

But, if you aren't then keep reading. From my personal and professional perspective, I can say it's worth taking the time to get everything connected properly so that you can maximize the features offered to you through your investment. This is especially important for business owners, whether a solo operation or one that employs a number of people. When you invest in any software application it should be a must to ensure everyone within your organization is able to access it easily.

Here are some things to consider if you are using any of the following platforms on your devices.


By simply turning on your iCloud feature [ Settings >> click on Apple ID image >> iCloud >> you can toggle on which applications can communicate to Apple's iCloud ] you are allowing your devices to communicate to one another. For example, photos taken with your iPhone will be accessible on other devices, Notes written on your computer can be edited or added to using your iPhone, Bookmarks made through etc.

Making sure you have all the same applications downloaded to your devices is another important detail. I try to organize the apps in a similar fashion across my devices so my brain can reply on familiarity when switching devices. With the exception of some variation between models, I find that rotating between devices can be quite fluid if the layout is close.


Google offers users so many tools that can be all be accessed through the waffle icon when logged on to your account through a browser which makes for great accessibility. But, when you want to continue using these tools on another device you've got to be sure to have all those tools downloaded to the device. When downloading to a mobile device, you are required to download (Docs, Sheets, Slides, Meet, Hangout, Photos, etc) individually.

If you are operating your business with GSuite/ Google Workspace then a crucial application is Google Drive. It's got it's own app that you can download to your phone or tablet so you'll have access to all of your saved items on their cloud storage no matter where you are with an internet connection. Since these are vital to my work, you can see above that I've reserved an entire page of my home screen to Google applications.


When you live your life in Outlook then you probably already have the crucial application, Microsoft Outlook, downloaded to your mobile devices. But, similarly to Google Drive, if you use Microsoft cloud storage then having the Microsoft OneDrive application will allow you to have access to all of your saved documents. Perhaps you even have the individual Microsoft package items like Word, Excel and Powerpoint downloaded which makes your device very compatible to what you need to perform your work.

But, if you haven't yet downloaded the Microsoft Teams, OneNote, Office Lens, To Do and Planner applications then you aren't operating with a full arsenal of technology. To be your most productive self, you need to have all the proper tools at your finger tips.

So if you haven't taken the steps to ensure you are all synced up, you might want to start downloading and logging in to an amazing world of right now!

Lastly, if you have applications that are unique to the work you do, see if they integrate with your primary platform for ease of uploading and downloading. An example would be Trello, a productivity tool, which connects with ease to Google Drive and Outlook. Moving forward, when considering a new application, I would suggest you consider how it will connect through all of your devices and platforms before committing. Google is a great resource for finding the answer, just ask, for example, "does Trello integrate with outlook". To a techie like me, it's fun to put the puzzle pieces together and see productivity improve as a result of a streamlined system.

Clarity Co., LLC offers office | digital | system organization and productivity consultation. If you'd like to learn more you can schedule a complementary exploratory call to chat more about this topic and more!

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